What Are Workflow Software Applications?

Operating a business in the information age is a lot more complex than that of the 20th Century. Emails, printing and website designing are only among a few functions that enterprises should use to thrive and survive in today’s economy. But these functions could be somewhat difficult and exhausting if done manually. As such, workflow software programs can help a business or organization operate faster and more efficiently. With a technological boom happening nowadays, the use of numerous workflow applications could help businesses and organizations of different kinds stay competitive and operational.

Workflow Programs Info 1: Workflow Software Applications in a Nutshell

Basically, a workflow software application can help a business manage its processes in a fast and cost effective manner. A lot of workflow applications emerge today, all varying in purpose and specialization. Some applications deal with the most complex functions while some could help a manager deal with the most simple, mundane tasks that can be a burden if done by human hands. In fact, tasks such as data entry and email filtering could be so simple, that it could be unproductive and costly to use human talent for such functions. By using workflow software programs, businesses can save time and concentrate instead on the most vital tasks in the business.

Workflow Programs Info 2: Some Programs can do Simple Tasks without Hassle

Through automating routines and subroutines, businesses can certainly save time. For instance, if you are operating a legal services business, it would be wise to use a workflow application. Instead of manually scanning the necessary documents, the workflow application and the specialized scanner can automatically scan documents and turn them into digital files. Then, printers could reproduce them quickly or attach such files through email. Some workflow applications even have the capacity to email the files to the corresponding email addresses of the clients, thereby making the process a lot easier.

Similarly, some workflow software applications could automatically convert files from one format to another. For instance, some software applications can convert word or power point files to PDF files. And such programs can do so automatically if programmed. And there are a lot more functions of such software applications.

Workflow Programs Info 3: They’re Apps that can help Online Businessmen

Operating an online business would be catastrophic if you do not use an automated system. To ensure quality service online, it is vital to use some workflow software applications. You should avail of software applications that would manage tasks such as order processing, email marketing, merchandise tracking, online payments and even refunds. With proper configuration and programming, your software program would be very accurate and reliable. And if your services become reliable, it would be likely that customers would buy again from you.

It would be beneficial for online printing services providers to use workflow applications. Through some workflow programs, they could make printing of materials such as brochures and booklets more efficient. Since they typically use machines and automatic printers, they could produce print materials with less costs and fewer errors at a faster turnaround period than materials printed with a lot of human intervention. So if you are in this line of business, you could benefit from such services. What it takes, however, is to invest in the software as well as the needed printing equipment.

Through technology, software innovations like workflow applications can enable business owners and employees to operate smoothly and efficiently. These applications can do both complex and simple tasks in the business, essential for the survival and growth of an enterprise.

Voice Recognition Software and Real World Accessibility Issues

Have you ever considered how easy it is to operate computers, and your personal tech toys? Think about it for a second, isn’t it nice. I mean the technology is adapted for human dexterity, and away you go. Oh, but what if you were physically challenged in any way? Well, that just changes everything doesn’t it? Sure it does. Recently, I was talking to someone who runs a nonprofit about the accessibility issues and technology software which is supposed to enable those with challenges.

It turns out that the technology has come a long way, but still has a ways to go and a lot to be desired. Apparently, the individual read an old article I’d written online a few years ago titled; “”The future of Voice and Speech Recognition” – and they said they could “share some concerns” – concerns of real people in the real world with real physical or mental challenges attempting to use accessibility software.

Turns out, it can be quite frustrating at times, it’s no picnic. And there are other issues such as the high cost involved. Of course, this makes total sense and after the Silicon Valley Bubble the research in these venues slowed to a trickle, only a few companies continued to blaze the field. Luckily, there are still some gurus of voice recognition who are working on accessibility.

Some work for Apple, Microsoft, Facebook, Google, Nuance, and there are many who have contracts with the government for all sorts of uses. You see, it does matter, and especially with all the new mobile technology. I suppose very soon there will not be key boards on phones, tablets or other devices, the software will run the whole thing. That ought to create a level playing field – as it wouldn’t matter if you were handicapped or not, we’d all be in the same boat then.

If we are really serious about crossing the digital divide once and for all, and then never looking back, then we shouldn’t be leaving people in the dust. We do have an obligation and a moral responsibility to work on accessibility issues, and not just give it lip service. All those features are great, but a reality check is needed. You see, it must work in the real world for the people it was truly designed to help. It is my hope that you will take a moment and think on this, then email me if you have some solutions or information you can share on this topic with our Think Tank.

Advantages and Benefits of Project Management Software

Some time ago project management was represented by three things: a pencil, a piece of paper and a methodology. But the time flies and the technology evolves… so why stop here? Why not use the technology? Software industry has evolved so much and can do wonders. With the introduction of project management software a few years back, the tools a project manager has at their disposal has been greatly increased.

The new project management tools

There are many different versions and variations to what is available on the market, having many cost ranges including programs for small businesses and all the way up to programs capable of keeping a corporation in business. Managing a business is no easy task, however, and keeping track of everything is often the hardest part of owning a business. These software solutions can make it easier for businesses to communicate with employees, clients, share files and track the status of projects and assignments.

Management software can be a lifesaver for busy business owners looking for a better way to manage their business. But just having this sort of software program in place won’t help managers be more effective. It will only allow them to have access to more data, which may in turn make them more efficient. They still need to know how to communicate to the project head and be clearly able to delegate responsibilities to the project team members.

Project management software has a simple goal: to help those involved in managing projects to achieve their objectives. For individual projects, the objective is to deliver the expected output from the project on time, within budget and to the expected quality. However, for those that manage multiple projects, such a software must do a lot more and it often has a different label, such as project portfolio management software, or resource management software.

So how can project management software deliver such benefits?

Some businesspeople may wonder what project management software can offer that the old tried-and-true cannot. It is quite simple: project management software achieves its objectives by providing pertinent and reliable information that the project stakeholders have confidence in. So the starting point is to look at how credible information can be delivered from such a system.

By looking at the general advantages of software applications (increased memory, faster processing, virtual rendering, etc.) and taking into consideration that good reporting requires both good data and an effective means of processing and presenting it as relevant information we get the obvious conclusion that there are such benefits. If it is easy for employees to see what tasks they must complete, communicate and collaborate with each other then the project manager can spend less time managing these business aspects and spend more time on other things.

But to achieve its objectives, project management tools needs to manage the following types of data:

Resources

  • Skills, experience and other attributes
  • Working calendars and resources availability

Projects

  • Tasks – describing the activities required to produce each key deliverable, which are normally labeled as milestone tasks
  • Assignments – work estimates needed to achieve each task, for each resource
  • Cost rates needed to compute the actual costs and the value of work done, to be compared with the budget

Project management software benefits summary

There are a few basic features that a management software solution should have in order to truly gain these advantages.

  • Easily manage your company’s projects
  • Get resources and finances under control
  • Bring project’s critical issues to your attention (overallocated resources, critical path)
  • Track project evolution in terms of completion, time and costs
  • “what if” scenarios capability is offered via multiple undo and redo levels
  • Provide a clean way to break down your project, build schedules, allocate resources and manage budgets

If all these are met then any project manager can agree that the key benefit is in relevant and timely management information.